Protection for Members
This Privacy Notice applies to information that The Midhurst Society collects about members of the Society. It explains what personal information we collect and how we use it. If you have any comments or questions about this notice, feel free to contact us at email@example.com
1. Personal data that we process
We collect the name, address, telephone number and e-mail address of members through the annual application form and we use this in order to make contact with members to highlight upcoming talks or anything else that we think may be of interest to members. We ask members to confirm if they are UK taxpayers because we are a registered charity and are able to claim gift aid on the cost of your annual membership subscription if you are.
2. How we use your data
We will only use your data in a manner that is appropriate. For example, we may use your personal information to reply to enquiries that you send to us, to handle donations or other transactions that you initiate or to send you information about upcoming talks or information that we think may be of interest to you.
If you have asked us to send copies of our magazine to you we will use your home address to send it to and if you have said that you are a UK tax-payer, we will apply to HMRC for gift aid on your membership subscription.
3. When we share your data
We will only pass your data to a third party if you have provided your explicit consent for us to pass data to a named third party or if we are required to do so by law. When any data is shared between Committee members, we will either use a secure third party data storage system (for example, DropBox) or we will safeguard the document by password protecting it.
4. How long we keep your data
We take the principles of data minimisation and removal seriously and have internal policies in place to ensure that we only ever ask for the minimum amount of data for the associated purpose and delete that data promptly once it is no longer required. Membership data is collected on the basis of your consent, and we will seek renewal of that consent on an annual basis.
5. Rights you have over your data
You have a range of rights over your data, which includes the ability to revoke your consent, to ask for the deletion of your data or to ask to access your information at any time and you should do this by contacting the treasurer of the Society at firstname.lastname@example.org.
You have the right to lodge a complaint with the Information Commissioner if you feel your rights have been infringed.
Please note that relying on some of these rights, such as the right to delete your data, will make it impossible for us to continue to deliver some services to you. However, where possible we will always try to allow maximum access to your rights while continuing to deliver as many services to you as possible.
6. Cookies and usage tracking
A cookie is a small file of letters and numbers that is downloaded onto your computer when you visit a website. Cookies are used by many websites and can do a number of things, eg remembering your preferences, recording what you have put in your shopping basket, and counting the number of people looking at a website.